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By default, Internet Services does not automatically create email aliases for delivering inbound mail to your users. So, the default Internet addresses for your users will be "First name_Initials_Last name" (for example, Roy_I_Allen).
If you want to provide your users with different mail aliases, you must enable the appropriate options on the Aliases tab on the Advanced Directory form and, if you chose, manually configure additional aliases on your users' User Information form (UIF).
Understanding the Aliases tab
On the Aliases tab, the Automatic aliases section allows you to set the type of mail addressing, whereas "Inbound mail addressing" lets you decide the level of matching to allow on your system. Using a combination of these two fields, you can control how mail reaches your users. You can even stop some of your users from receiving Internet mail completely, to protect them from unwanted email.
On Husky Planes, we do not allow our users to have additional email aliases. Each user can only receive email at the standard Internet address, for example, roy_allen@huskyplanes.com.
Let's take a look at some possible scenarios on Husky Planes:
Scenario 1
If we selected both Do not create automatic aliases and Allow short forms, Roy would not receive mail addressed to rallen@huskyplanes.com because it is his user ID on his UIF. However, these addresses would reach him:
• ro_al@huskyplanes.com (or any other short form that produces a single match)
• roy_allen@huskyplanes.com (this is Roy's name as defined on his UIF form).
Scenario 2
If we selected both Do not create automatic aliases and Exact match only, Roy would only receive mail addressed to roy_allen@huskyplanes.com (from the first and last name on his UIF) or to different combinations of his name, if Roy's name is unique:
If there are other users on the system with a similar combination of letters (for example, Roberta Allen or Roy Smith) Roy would only receive mail to the fully qualified email address, roy_allen@huskyplanes.com.
Scenario 3
If we selected both Use initials and last names as aliases and Aliases only, these mail addresses would not reach Roy:
• ro_al@huskyplanes.com (or any other short form that produces a single match)
• roy_allen@huskyplanes.com (from the first and last name on his User Information form)
but he would receive mail from these addresses:
• rallen@huskyplanes.com (from the automatic alias)
• roy@huskyplanes.com (from the mail alias entered on his User Information form).
Scenario 4
If we wanted to stop our users from receiving mail altogether we would:
• select Do not create automatic aliases
• select Aliases only from the Inbound mail addressing options
• clear "Mail aliases" on the UIF.
Note
This is an extreme case and rarely used by site administrators.
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